Activities Dashboard

Creating an Activity on the Dashboard

When creating an event, it's important to let your Campus Team know by logging it on the Activities Dashboard.

1. Start by selecting your Club/Society from the Site Admin dropdown in the top right, on mobile accessible from within the navigation menu.
2. You will then be directed to the Societies Admin page where you will need to click the 'Activities Dashboard' button.
3. You will then be on the activities dashboard page where you will select 'All Activities' to log and view your activities. To add a new entry, click the “+ New Activity” button.
4. From there you can add details for your activity and any forms you may then require for rooms or guest speakers – Which are detailed below. Without the forms, your event cannot be booked.
5. Once the event is created, you can add additional booking forms if required.

Larger events need more time and coordination, especially if there are more attendees or extras involved.

Book a meeting with your coordinator early on to talk things through

They can share examples, tips, and support with planning

Room Bookings

Make sure to attach a Room Booking Form to your event on the Activities Dashboard at least 1 week in advance. Without this notice, there will not be enough time to arrange your booking.

• Complete the entries on the form as required with as much detail as possible.
• Provide alternative start times in case the rooms are not available e.g. Preferred Time 10:00 until 12:00, Alternative Time 11:00 until 13:00
• Outline what type of room you would like e.g. A lecture theatre or classroom. If you know the room number, please include it. If it is not available, we will find an alternative
• Your Campus Team will confirm the booking or help find an alternative if needed

Guest Speaker Applications

A guest speaker is any non-student leading a session, giving a talk/lecture, or coaching a sporting activity.

You can add a guest speaker form by either submitting an activity application or by selecting “Add Form” → “Guest Speaker Booking” on existing activity on the Activities Dashboard.

To book a guest speaker, you must follow the Guest Speaker Policy, which follows university and government safety guidelines.

Deadlines for submitting your form:

• External Speakers: at least 4 weeks before your event
• Internal Speakers/Lecturers: at least 2 weeks before your event

Forms must be submitted on time. Late submissions mean your guest speaker won’t be allowed, and your event may be cancelled. These deadlines are set by the university and cannot be changed.

Please give as much detail on the speaker as possible, including any websites, social media handles or LinkedIn profiles.