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Procedures and Guidelines

These are the key governance and guidance documents relating to societies. Here you can view the rules and guidelines you need to be aware of when running a society.
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  • Bye Law 5

    Last updated: 10 Sep 2026

    This bye-law applies to all Union-affiliated Clubs and Societies and outlines terms and requirements to successfully run student-led groups. Anglia Ruskin Students’ Union does not recognise any student-led groups that are not affiliated as described below.

    Download this file (Adobe PDF document (.pdf), size 128.47 KB)

  • Chelmsford Associate Member Guidelines

    Last updated: 09 Oct 2026

    Individuals who are not members of the Union can join Union affiliated Clubs and Societies at Chelmsford as Associate Members. These guidelines define associate members and relevant processes for Union affiliated Clubs and Societies at Chelmsford to follow.

    Download this file (Adobe PDF document (.pdf), size 127.2 KB)

  • Chelmsford Clubs and Societies Code of Conduct

    Last updated: 09 Oct 2026

    This code of conduct outlines what is expected of Club and Society committee members within their roles. It highlights expected actions and behaviours, as well as those which may lead to disciplinary action.

    Download this file (Adobe PDF document (.pdf), size 127.64 KB)

  • Chelmsford Faith Based Societies Guidance

    Last updated: 09 Oct 2026

    Student Union faith-based societies play an important role in helping students explore, practise and celebrate their faith. This guidance sets out expectations for how faith-based societies should operate in a way that: • welcomes students from all backgrounds; • complies with UK equality legislation; • respects freedom of religion and belief; • promotes inclusion and mutual respect; • supports student led activities for the benefit of ARU students and communities • supports safe and positive student experiences.

    Download this file (Adobe PDF document (.pdf), size 296.18 KB)

  • Clubs and Societies Complaints and Disciplinary procedure

    Last updated: 09 Oct 2026

    ARU Students’ Union expects all members and guests to engage positively and appropriately when acting as a representative of the Union in affiliated Club or Society activities. The Union recognises that sometimes an individual or group’s behaviour may fall short of the standards we expect. This procedure sets out how to make a complaint and the steps that members can expect the Union to take when dealing with such a complaint. This procedure does not cover complaints involving criminal activity.

    Download this file (Adobe PDF document (.pdf), size 174.57 KB)

  • Guest Speaker Policy

    Last updated: 09 Oct 2026

    A guest speaker is anyone invited to deliver a presentation, talk or lecture at UNION, excluding current ARU registered students. This includes all club and society events. Anglia Ruskin Students’ Union under the brand name UNION processes guest speaker requests under delegation from Anglia Ruskin University, who holds legal responsibility for freedom of speech duties under the Higher Education (Freedom of Speech) Act 2023. The starting point is that events should go ahead, with cancellation being exceptional.

    Download this file (Adobe PDF document (.pdf), size 290.24 KB)